Free tool

License Advisor

Which licence for whom, and how much?

Describe your user profiles — needs, not people — and the advisor names the Microsoft licence that covers them, with the cost. It reads the composition Microsoft publishes for its own products: every answer becomes a set of services, and the product chosen is the one that contains them all without carrying what you did not ask for.

No sign-up, no cookie: what you enter stays in your browser and is gone when you close the tab — none of it leaves. Only the visit itself is counted, by a cookieless audience measurement that does not identify you, described in the legal notice.

Your profiles

Office workerMailbox 50 GB · Desktop Office · OneDrive and SharePoint · Teams · Intune · Conditional Access peopleMicrosoft 365 Business Standard + Enterprise Mobility + Security E3▾ Configure

This profile's name

Mail and files

Do they need a mailbox?

50 GB.

How do they use Word, Excel and Outlook?

Answered this way, the small-business suites can cover it — Business Standard is about a third of an enterprise one.

How much file storage and sharing do they need?

Communication

Do they use Teams?

Do people dial into their meetings by telephone?

Do they need a phone number in Teams?

Device and identity

Is their device managed by IT?

This is the answer that pulls a profile from Office 365 to Microsoft 365.

Does their Windows PC need an enterprise edition?

How tightly is their sign-in controlled?

Entra ID P1. Needed by every user a policy applies to, not just administrators.

Security and compliance

How protected does their mail need to be?

Do their computers need managed threat protection?

Do they handle data that must be labelled or encrypted?

Do their mail and files have to be retained or searched for legal reasons?

Additional tools

Do they build or read Power BI reports?

Do they plan work in Microsoft Project?

Do they draw diagrams in Visio?

FrontlineMailbox 2 GB, web only · Office on the web · Frontline storage (2 GB) · Teams · Basic mobile management peopleOffice 365 F3▾ Configure

This profile's name

Mail and files

Do they need a mailbox?

2 GB, Outlook on the web. This is the mailbox inside every frontline licence.

How do they use Word, Excel and Outlook?

No installed Office. The single biggest source of over-licensing there is.

How much file storage and sharing do they need?

Answering this rather than the next one is what separates an F licence from an E one.

Communication

Do they use Teams?

Do people dial into their meetings by telephone?

Do they need a phone number in Teams?

Device and identity

Is their device managed by IT?

Does their Windows PC need an enterprise edition?

How tightly is their sign-in controlled?

Security and compliance

How protected does their mail need to be?

Do their computers need managed threat protection?

Do they handle data that must be labelled or encrypted?

Do their mail and files have to be retained or searched for legal reasons?

Additional tools

Do they build or read Power BI reports?

Do they plan work in Microsoft Project?

Do they draw diagrams in Visio?

ExecutiveMailbox 100 GB + archive · Desktop Office, enterprise edition · Unlimited OneDrive · Teams · Dial-in meetings · Intune · Risk-based sign-in · Defender for Office P2 · Sensitivity labels · eDiscovery peopleOffice 365 E5 + Enterprise Mobility + Security E5▾ Configure

This profile's name

Mail and files

Do they need a mailbox?

100 GB plus unlimited archive and retention. This is the line between Office 365 E1 and E3.

How do they use Word, Excel and Outlook?

It rules out every small-business suite and moves the profile to Office 365 E3 or above.

How much file storage and sharing do they need?

Communication

Do they use Teams?

Do people dial into their meetings by telephone?

Only the ORGANISER needs it, which is where most of the waste is.

Do they need a phone number in Teams?

Device and identity

Is their device managed by IT?

This is the answer that pulls a profile from Office 365 to Microsoft 365.

Does their Windows PC need an enterprise edition?

How tightly is their sign-in controlled?

Entra ID P2. Usually only worth it for privileged accounts.

Security and compliance

How protected does their mail need to be?

Do their computers need managed threat protection?

Do they handle data that must be labelled or encrypted?

Do their mail and files have to be retained or searched for legal reasons?

Additional tools

Do they build or read Power BI reports?

Do they plan work in Microsoft Project?

Do they draw diagrams in Visio?

Recommendation

Product	€ / user / mo
Microsoft 365 Business Basic
Microsoft 365 Business Standard
Microsoft 365 Business Premium
Microsoft 365 Apps for Business
Microsoft 365 Apps for Enterprise
Office 365 E1
Office 365 E3
Office 365 E5
Office 365 F3
Microsoft 365 E3
Microsoft 365 E5
Microsoft 365 F3
Microsoft 365 F1
Exchange Online Kiosk
Exchange Online (Plan 1)
Exchange Online (Plan 2)
Microsoft Entra ID P1
Microsoft Entra ID P2
Enterprise Mobility + Security E3
Enterprise Mobility + Security E5
Intune
Microsoft Teams Phone Standard
Microsoft 365 Audio Conferencing
Power BI Pro
Microsoft Defender for Office 365 (Plan 1)
Microsoft Defender for Office 365 (Plan 2)
Microsoft Defender for Endpoint
Visio Plan 2
Planner and Project Plan 3
Microsoft Copilot for Microsoft 365
Microsoft 365 E5 Compliance
Microsoft Teams Essentials (AAD Identity)
Microsoft 365 E5 Security

Office worker · 120 people

Microsoft 365 Business Standard + Enterprise Mobility + Security E3

€23.80per user / month

€2,856120 users / month

€34,272120 users / year

43 included services nobody asked for · Instead of Microsoft 365 Business Premium, at €24.10 per person.

Frontline · 40 people

Office 365 F3

€7.50per user / month

€30040 users / month

€3,60040 users / year

21 included services nobody asked for · Chosen for the closest fit.

Executive · 12 people

Office 365 E5 + Enterprise Mobility + Security E5

€56.90per user / month

€68312 users / month

€8,19412 users / year

66 included services nobody asked for · Instead of Microsoft 365 E5, at €57.50 per person.

Seats per licence All profiles combined — what there is to order.

Licence	Seats	€ excl. tax / mo
Enterprise Mobility + Security E3	120	€1,212
Microsoft 365 Business Standard	120	€1,644
Office 365 F3	40	€300
Enterprise Mobility + Security E5	12	€182
Office 365 E5	12	€500

A profile covered by two products holds a seat on each: this column counts licence seats, not people.

€3,839excl. tax per month — all profiles

€46,066excl. tax per year — all profiles

€29,477 a year apart from a tenant where everyone sat on Microsoft 365 E3.

Indicative recommendation — read this before deciding

This result is an automatic recommendation computed from what you declared and from the product composition Microsoft publishes. It is neither a quote, nor a contractual commitment, nor legal or tax advice. LB IT Cloud does not warrant the accuracy or completeness of the result and disclaims all liability for decisions taken on this basis: have your requirement and your prices confirmed by your reseller or by Microsoft before ordering.

An estimate, not a quote. Prices are Microsoft's public list prices noted on 2026-08-30 — correct them under "Prices used" if yours differ. The catalogue is Microsoft's published one; what a reseller can actually sell depends on prerequisites, minimums and your agreement.